Get a clean transcript the first time!
Provide a list of keywords/phrases
The machine court reporters use is set up phonetically instead of like a normal QWERTY keyboard. While this sounds confusing to the average person, it allows court reporters to type far more quickly and keep up with any legal proceeding. That being said, phonetic typing can lend to incorrect spelling in an initial draft, which is why it is so essential for court reporters to go back and refine the transcript before delivering it to the client. However, unfamiliar words, phrases, and names can cause problems, causing the court reporter to pause, do research, or even call the client for clarification. If you know there are terms that could cause your court reporter an issue, provide them a list of these words and phrases so they can get the spelling right the first time.
While court reporters can type at practically inhuman speeds, they are limited by what they can hear. If you, or anyone in the room, speaks too quickly, over another person, or mumbles, it can make it difficult for the court reporter to translate what was said. If anyone speaks in an unclear fashion, ask them to speak clearly for the record.
Accurate transcripts make all the difference in an attorney’s case. Skilled court reporters are essential, but there are a few things they can do to make their court reporter’s job easier. Save them, and yourself, time by ensuring a clean draft the first time.
Use complete words, not sounds
Sounds like “uh-uh” and “uh-huh” are practically universally known to mean “no” and “yes,” but they can’t be recorded in a reporter’s transcript. There is no shorthand for inarticulate sounds, so make sure no one in the courtroom uses any of these sounds. If they do, please ask them to clarify their meaning.
Hanna & Hanna Reporting is a full-service court reporting firm offering complete legal support services, videoconferencing and deposition suites. We provide a wide variety of services related to the court reporter profession, including realtime, transcription service, closed captioning, litigation support and legal video services.
We offer the professional technical support and legal support that makes your job that much easier. We are a member of NCRA, STAR, NNRC, TCRA, TEXDRA and HCRA. Hanna & Hanna Reporting is privileged to have an exceptionally dedicated and committed staff of professionals for all your court reporting needs.
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